Jira and mails marked as unread until i have worked through them haha :)
this post was submitted on 08 Nov 2024
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My system is people asking me when stuff will be done
Yall gonna hate me,
But teams planner planner is super neat since you can use buckets. And others can use it too.
I honestly don't hate teams. It's pretty neat once you get mildly used to it!
My group uses teams to assign tasks and keep track of things we finished.
Super convenient for repetitive tasks that you do every week.
I was just thinking this yesterday. I went from hating Teams, to liking it better than Slack, and then actually finding it super convenient.
I do really wish we could put chats and threads into folders. I have so many in the sidebar β¦ so many.
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A little notebook I carry around with me
Todo.txt
And also
Calendar.txt
Calendar as plaintext is cursed.
Works fine for me, but I do not have complicated needs, thankfully. I agree that if you have many appointments in a day it doesnβt work well.
Service Now.
If it's not a ticket it's not a task that needs doing.
Don't complain to me, that is what the company policy says.
That's the fun part, I don't!
(okay maybe a little bit of Jira)
People ask me to do shit and I do it... unless someone asks me to do something else before I'm done.
emacs org-mode
Pen and paper lol
Airtable. It's like Trello on steroids. Extremely flexible but you have to set it up all yourself.
Airtable for me as well. Set myself up a perfect tasks and notes system. Both played so well together, created quick in the moment through a form that flowed to tables. Tables used an Eisenhower matrix to prioritize day to day. Was perfect, I felt so far ahead of my work, felt accomplished each day and then my company was acquired. They won't let us use aurtable and now I'm just lost and have said fuck it.
New system is to say I'll do it in the moment, and then see what I can remember each day through nags or context clues left around in open tabs and emails and hope I don't drop the ball too hard. Fuck big stupid corporate machines that eat good people and shit out temporary shareholder value!!!
A personal wiki or a text file, depending on the place. Would be nice to have some compact non invasive ticket system, but I've never seen one.
I've used literal card decks and GTDish pen and paper systems when there was more demanding need on tracking things. They're effective.
TickTick
It's what Wunderlist used to be like before Microsoft bought them and buggered it up, but keeps getting improvements.
We use Asana. At least it's fast and responsive.
I use jira software for task management! Itβs just me on the team, so itβs maybe a bit overkill, but Iβve found scrum / sprints to be massively helpful in prioritizing important work.
It sucks jira is in the cloud, but Iβm yet to find an open source scrum system with the same features. Taiga.io comes close, but i donβt yet have a reason to switch; iβve been using Jira for two years with no issues.
Nothing worked for me until I designed my own planner. I like to take things one week at a time so every Friday afternoon, I print out enough sheets for the next week on semi-A4 paper, folded and stapled to a semi-A5 booklet.
One full page for each day with:
- Compact visual schedule of the day with a time grid (hours on the y-axis, 10s of minutes on the x-axis) and recurring events pre-printed
- "Today" box to write down reminders and tasks that don't go on a time grid
- Section to jot down miscellaneous thoughts and ideas
- Right half of the page entirely for a journal entry
Front cover has the weekly overview and back cover has upcoming and assorted tasks.
No monthly calendar, any entry that needs to persist for longer than a week or so goes in a separate hardcover A5 journal that is usually in my bag.
Whichever the project manager set up for the team
Logseq. Free, cross-platform (I just sync my journals through github), more convenient than any other notes or tasks app I've ever used since it auto-organizes everything you tag with graph db relationships. Organizing and constantly reorganizing my notes and tasks has always taken the longest amount of time, and now I can just stream of consciousness everything and let the app do the work. I hear Obsidian is good too, and it was next on my list to try if Logseq didn't work out. But I do love Logseq.
Teams boards (shared to dos)
Planner (personal lists)
Writing it down on a sticky note (priority)
Servicetitan Task Management (ugh, not a huge fan but required).
Monday (shared and I really like this one but itβs only for a particular deptβs needs).
I've got various text files in Markdown format.
I also use a small CLI program to loosely manage them. Basically, it just creates a new file in a predetermined folder and opens it in my text editor, which I've bound to a global shortcut, so it's just one keypress for me to start jotting something down.
Well, and then it also allows searching through all note files and things like that.
Why not try Obsidian?
Not a fan of it using Electron and a proprietary license.
But I also actually like this workflow. Being able to note things in my regular text editor with the keybindings I know, is quite important to me.
Well, and an even more personal preference, but my way of using a desktop OS involves a lot of workspaces, so the global shortcut to summon a new editor window on the current workspace actually gets a lot of use.
I track everything private and professional on Notion.
I have dedicated databases for
- tasks, divided by type (reminders, activities, chores), by domain (job, household, politics, writing etc etc), by client, by status
- calls and meetings I have to set up
- credits and debits I have open
- classes and workshops I'm hosting
Post-Its and flagged Slack messages if I ever remember to check those
Markdown files and Logseq https://logseq.com/ as the front end. I've been using Mardown for over 10 years, and it's worked for me. Work uses JIRA, but I keep my own notes and copy in them in as necessary.
Microsoft ToDo. It works well with the GTD method.
GTD?
It stands for Getting Things Done, a method of organizing
Ahh, thanks! Reading a description, that's how I use it too, that's fun to learn there's a name for it.
~/scratch.txt in my text editor of choice opened automatically on startup with a keyboard shortcut to show/hide it
And GitHub issues for collaboration
Outlook. It's obviously shit but it notifies me of stuff which is all I need.
Jira
Taskwarrior, tried lots and lots of ones but always come back to Taskwarrior. It just works the way my brain does, and has tons of features that I actually use because they are intuitive and easy to remember how to.
In the past I've used Spice, RT, Jira at work. Freshdesk free works for home. Also a simple bullet list in Google docs.
I use an ipad at work and use ajournal to write down my schedule for each day. I like that it pulls in my outlook items and that is easy to edit- write, erase, drag to another day. I don't like that it's not backed up anywhere so when i lost my iPad anything not done/documented is lost forever. When i get super freaked out about that i take a screenshot.
wekan
Caldav with decsync and syncthing to synchronize across devices
If you're a terminal weirdo like me I'd recommend Taskwarrior
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