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Could Snipe it work for you? https://docs.linuxserver.io/images/docker-snipe-it/
It looks like an asset management tool. The description copied and pasted from above reads:Snipe-it makes asset management easy. It was built by people solving real-world IT and asset management problems, and a solid UX has always been a top priority. Straightforward design and bulk actions mean getting things done faster
Snipe it is hardcore overkill for this need. I started using it a couple weeks ago since I have lots of tech, but it's made for large businesses, or multiple businesses. Technically yeah one can use it, but it's cumbersome and a bit frustrating to get started/figure things out.
I want to add a smart coffee maker? Okay I'll just get the serial and - oh I haven't entered this model before, lets add it. Oh I can't, because I haven't entered anything by Honeywell yet, time to back out and add all the details of the company. Now lets go back and enter that serial again. Now we can add the model details. Let's grab a photo. Oh, the fucking system has a known issue that it limits uploads to 2MB? And adjusting it in docker doesn't work even though it should? Let's stop the container and go into the damn host filesystem to edit the php file that has the solution you will only find on a github discussion from 5 years ago. Now start the container and add an asset and enter the serial and set the model and set the company and upload the picture and why does the warranty length box only take months and I need to mark it as ready for deployment and holy fuck it's taken 45 minutes...
And no, none of this was hyperbole. Once I know these stupid quirks, 5 minutes to grab data and enter, but shit especially the filesize issue, 5 years and no fix? Oh and guess what you'll be searching for online after watchtower pulls an update and you forgot to note that fix in the docker-compose file? Mmmhm, that fix gets overwritten with every update.
What would be a better alternative in your opinion?
Maybe consider paperless-ngx.
Its primary purpose is document management, but you can easily upload receipts and pictures as well. I use paperless-mobile to interact with my instance.
Probably way too over engineered for your purpose, but Snipe IT is a very good inventory and asset management and tracking software, which is the term you are probably looking for.
Do yourself a favour and export everything to PDF regardless what you're using and make backups with the 3-2-1 rule.
To be honest, would a spreadsheet not be a good use for this? There are FOSS asset trackers, but a simple .ods with a pictures column might serve you well. Are there additional features/conveniences you are looking for?
Good idea, I'd like to add that there are pretty cool low code databases like NocoDB and Baserow which might be a step up from spreadsheets.